The process of bringing new hires on board for most companies involves screening their financial, legal, and other background aspects relating to their history. Unfortunately, most employers do not consider the need to re-screen their employees after some time when they join their companies, which poses various risks on business operators.
Continuous employee screening acts as a risk management tool against employee violence, theft, fraud, and embezzlement, among other vices because it captures details about their history after employment. Failure to re-screen your employees after a given period implies that cases of loss of work authorization, involvement in crime, and revoked licenses among your employees will go unnoticed.
For that reason, continuous employee monitoring is gaining popularity in the job market even as employers embrace the importance of maintaining clean employee records. If you are planning to re-screen all workers in your organization, there are several considerations to keep in mind, and here are some of them.
1. Existing Policies and Practices
The policies you have in place affect the decisions you make after receiving the background check report of each employee. In each case, you should ensure that your company's policies and practices do not act as a hindrance when you wish to take action against indiscipline.
The EEOC provides guidelines for establishing policies for an individualized assessment of employees, termination of workers, and much more. It's a resource for employers who need insight on what to do after receiving criminal history information following a background check on their employees.
Ensuring that your firm's policies and practices comply with EEOC guidelines when screening your employees will facilitate the adoption of necessary measures depending on the outcome of the background check report on every employee.
2. Finding the Right Value for Your Money
Providers of employee background check services may opt to seek the necessary information from the source/courthouse, and they can also find the details they need from an online database. The challenge is that, although online platforms with personal information about specific individuals are a cheaper option when compiling a screening report, they may not provide authentic details. This is not the case when you gather the data you need for this purpose from the source.
Getting value for your money when re-screening your workers is critical, and that is why information from the source regarding individual employees is a better option.
3. Consent/Legal Compliance Issues
Some employers require employees to sign a background check authorization for continuous screening at the commencement of their employment only, and though this is acceptable under federal law, it does not necessarily apply under local or state law. For instance, California has litigation affecting jurisdiction on fresh authorization for every employee background check as well as the legitimacy of continuous screening authorizations.
Outlining the fact that employees may undergo screening regularly and ensuring this is permissible within your state's laws is critical towards making the process a success.
4. Consider A Benefit Analysis
It is not yet clear whether continuous screening of employees is worth more than the resources employers' channel towards such a task or vice versa. If you are considering the adoption of ongoing employee screening for your firm, you should assess the cost/benefit ratio of this exercise because its implementation depends on the requirements of individual organizations and its impact on their finances.
The common misconception is that an employer will find out when an employee misses work after committing a crime, but that is not always the case. Workers can keep the crimes they commit away from their workplace a secret by:
- Serving a weekend jail term.
- Taking advantage of a jail bail out.
- Opting for a sentence with volunteer hours or work furlough.
Overlooking the necessity of continuous employee screening can cost your enterprise a fortune. Here are some details on how ongoing background screening protects your interests as well as everyone within your company.
It Protects Your Brand
Customers can quickly lose confidence and trust in your firm if you have one or several employees engaging in criminal activities. When details of the crimes some of your employees are committing emerge, it can tarnish the image of your establishment depending on the severity of their criminal acts. For instance, church organizations or child care facilities that hit the headlines with details of workers who engage in sexual abuse will push potential clients away and salvaging such a situation is quite a challenge.
Embracing continuous employee screening will enhance the reputation of your enterprise while mitigating the risks of working with workers whose character is questionable.
It Addresses Cases of Expired Certifications and Licenses
Renewal of insurance coverage, licenses, permissions, and necessary certifications is a requirement for those working in such sectors as finance, healthcare, and law. Business owners who allow their employees to work with expired licenses have to deal with any liability issues that arise because this is illegal.
Continuous background screening can help you identify workers who should renew their licenses or those without the necessary certification after which you can take action promptly. Some of the ways you can address cases of expired certification and licenses include temporary removal of employees until they complete the renewal procedure and get the necessary documents as well as issuing warnings.
It Acts As a Security Measure
Employees with a criminal record are a threat not only to employers but their colleagues, as well. When an individual passes the initial background check, it does not suggest their file will remain clean through the period they will work for a specific organization. Frequent employee screening can capture the unacceptable traits that workers pick up over time and, in turn, employers should address such issues before they get out of hand.
Including a substance abuse test when screening your employees is also advisable because most of them tend to adopt this lifestyle after staying in employment for some time.
It Provides A Record of Due Diligence
It is a fact that organizations and employees change over time, which suggests that pre-screen records of new hires become irrelevant in the long term. Continuous employee screening provides a history of your due diligence as an employer in promoting a safe working environment, and that can be enough evidence in a courtroom if your company is facing a lawsuit relating to the conduct of specific employees.
Overlooking the importance of continuous background screening of your employees will only increase the exposure of your enterprise to litigation, among other risks. Contact us at Pre-Employ.com for more information on continuous arrest monitoring.